The 5 AI Tools We Use to Run Our Agency (And How You Can Too)

• Running a digital agency is no easy feat—juggling client projects, tight deadlines, and constant innovation can be overwhelming. But here’s our secret: AI tools help us work smarter, not harder.
• At 4ThRound, we’ve tested dozens of tools to find the ones that actually save time and boost productivity. Today, we’re pulling back the curtain to share the 5 AI tools we rely on daily—and how you can use them to streamline your workflow.

These tools saved us 20+ hours a week. Here’s how to steal our stack.

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1. ChatGPT (OpenAI)

What We Use It For:

• Client Communication: Drafting emails, proposals, and even contract templates in seconds.
• Content Ideas: Brainstorming blog topics and social media captions.
• Debugging Code: Fixing errors in HTML, CSS, and JavaScript.

Pro Tip:

“Use custom prompts like ‘Act as an expert web designer’ to get tailored advice.”

How You Can Try It:

• Free tier available.
• Upgrade to ChatGPT Plus ($20/month) for priority access.

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2. Figma (AI Plugins)

What We Use It For:

• Wireframing: Auto-generate layouts with tools like Wireframe Designer.
• Prototyping: Turn sketches into clickable demos in minutes.
• Collaboration: Real-time feedback with clients and team members.

Pro Tip:

“Pair Figma with Magician for AI-generated icons and placeholder text.”

How You Can Try It:

• Free plan for small projects.
• Paid plans start at $12/editor/month.

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3. Surfer SEO

What We Use It For:

• Content Optimization: AI analyzes top-ranking pages and suggests keywords.
• Audits: Identify gaps in your website’s SEO.
• Briefs: Generate data-driven outlines for writers.

Pro Tip:

“Use the ‘Content Score’ feature to hit 90+ before publishing.”

How You Can Try It:

• 7-day trial for $1.
• Paid plans start at $89/month.

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4. Loom (AI-Powered Video Updates)

What We Use It For:

• Client Updates: Record quick video walkthroughs instead of lengthy emails.
• Team Training: Create onboarding videos with AI-generated summaries.
• Feedback: Annotate designs or code with voiceovers.

Pro Tip:

“Enable ‘AI Summary’ to auto-generate timestamps and notes.”

How You Can Try It:

• Free for 25 videos/month.
• Paid plans start at $12.50/month.

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5. Zapier (AI Automations)

What We Use It For:

• Workflows: Connect apps like Gmail, Slack, and Trello without coding.
• Lead Capture: Auto-send proposals when a form is submitted.
• Social Media: Schedule posts across platforms.

Pro Tip:

“Try ‘Zapier Tables’ to automate data-heavy tasks like client reporting.”

How You Can Try It:

• Free plan for basic automations.
• Paid plans start at $19.99/month.

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How to Implement These Tools

1. Start Small: Pick 1-2 tools to test this week.
2. Customize: Adjust settings to fit your workflow.
3. Scale: Add more tools as you see results.

Freebie: Contact to avoid common pitfalls. or check our latest Blog for more tools